About Project Planning Checklist: for Arts Organisations

• Set aside enough time to develop the project, including research
• Be aware of language / terminology differences between the sectors
• Discuss expectations right from the very start of the project
• Be aware that most arts projects / programmes developed by heritage organisations need to relate to their business plans
• Let the heritage organisation lead and takes ‘ownership’ of the project
• Be aware that most heritage locations / situations will be strict on conservation and installation issues – ask about these before developing a firm idea
• Develop the artist’s brief together with the heritage organisation you are working with
• Explain which approach may be appropriate for finding artists
• Think about how the location / site will be restored to its original state
• Consider maintenance issues when you are developing the project idea / proposal
• Agree on clear expectations with heritage organisation at an early stage
• Be aware that budgets for arts projects may be tied in to annual cycles and procedures
• Discuss whether the heritage organisation needs a dedicated contracted project manager
• Keep the organisation informed and be aware that decision making may take time
• Identify key staff within the heritage organisation to help with information sharing and support. Work out site visit arrangements and include staff and volunteers
• Discuss marketing and press / PR issues at an early stage and agree key design concepts
• Discuss potential talks / engagement / events ideas at an early stage
• Site staff / volunteers are key – set aside time to work with them or give talks.